Russell Pro DJ, Privacy Policy (GDPR)
At Russell Pro DJ, we have always had a policy of not pestering our clients with Promotional Material of any kind so your information and data has never been and never will be knowingly added to Mailing Lists, passed on to Third Parties for marketing purposes.
Any data collected from enquiries of any kind will be destroyed after four weeks from the enquiry date if no booking is confirmed unless you specifically request the data to be kept for future reference.
your privacy is important to us and we are committed to protecting your personal data. This privacy notice tells you about how we look after your personal data when you visit our website or otherwise communicate with us and it tells you about your privacy rights and how the law protects you.
1. Important information and who we are.
Purpose of this privacy notice.
This privacy notice aims to give you information on how Russell Pro DJ collects and processes your personal data, through your use of our website or otherwise when you communicate or interact with us.
This website is not intended for children, and we do not knowingly collect data relating to children, No Booking Enquiries will be knowingly accepted from anyone under the age of 18.
1.1 Controller
Richard Russell (Proprietor of Russell Pro DJ) is the sole data controller of your personal data. He is responsible for its security and for ensuring that it is used only for the purposes outlined in this Privacy Notice.
If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us using the details set out below.
1.2 Contact Details
If you need to contact us for any reason in connection with your personal data, please contact us.
By Email at: richard@russellprodj.com
By Mail: Russell Pro DJ, 26 Airmyn Avenue, Hull, East Yorkshire, HU3 6UD.
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). we would, however, appreciate the opportunity to deal with your concerns about data protection before you approach the ICO so please contact us in the first instance.
1.3 Changes to the privacy notice and your duty to inform us of changes
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
1.4 Third-party links
This website may include links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
2. The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
2.1 Identity Data includes name, email, phone number.
Event Data may include event date, spouse name, event location.
Correspondence Data includes email correspondence, and Identity Data.
Where you provide us with personal data belonging to another person (including sensitive data), we do not control that personal data and will act only as processor of that personal data.
Financial Data includes information about your bank account and any payments to or from us. In the instance of payments made to us via our website, all online payments are made via PayPal for enhanced security purposes. We do not see or keep any of your financial details for payments made via PayPal.
3. How is your personal data collected?
We use different methods to collect data from and about you including through:
Direct interactions. We collect the majority of your data when you choose to give this to use on our website, by email or other interaction with you. The data that you choose to provide to us helps us to organise your event and provide the necessary services.
Automated technologies or interactions. As you interact with our website, we may automatically collect browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of our website may become inaccessible or not function properly.
3.1 Third parties or publicly available sources. We may receive:
Technical Data about you from various third parties.
(a) analytics providers such as Google with servers based outside the EU.
(b) advertising networks such as Facebook Pixel with servers based outside the EU.
(c) search information providers Google based outside the EU.
Contact Data from publicly available sources if you are a supplier.
4. How we use your personal data.
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
To provide the services to you in accordance with our website terms and conditions; or where it is necessary for our legitimate interests (or those of a third party) and we have made an assessment that your interests and fundamental rights do not override those interests.
In respect of your Sensitive Data, we will only collect this from you where you provide this information voluntarily because you think that it helps you to organise and arrange your event more thoroughly. Where you do so, we will take this as a clear affirmative action signifying your consent to the processing of your Sensitive Data.
You may withdraw our right to process your Sensitive Data on your behalf at any time.
Where you provide us with personal data belonging to another person (including any Sensitive Data such as health needs), we do not control that personal data and will act only as processor of that personal data in accordance with our obligations contained in our Term And Conditions.
4.1 Emails – Opting out.
We strive to provide you with choices regarding certain personal data uses, particularly around the emails you receive from us.
We may use your Identity or Contact Data to send you reminder emails as part of our service to help with the administration and to assist with managing your event.
We will not share your personal data with any other persons or company for marketing purposes.
You are free to opt-out from receiving emails from us at any time.
4.2 Photographic or Digital Image Data.
Photographic Digital Image Data will be collected as part of the necessary process and operation of our photo booths and distributed as printed media to users of the photo booth at the event, Russell Pro DJ have no control of the use of this media once supplied to any persons invited or uninvited using the photo booth at your event.
When requested to do so by the hirer digital image data collected at the event will be distributed via our website on a dedicated event page and may be shared, printed, and downloaded by page visitors. Russell Pro DJ have no control of the use of this data once accessed by visitors to this page, we therefore recommend that you supply us with a password to limit access to this data only to the hirer and persons using the photo booth at your event.
Copies of digital image data collected by use of the photo booth at the event will be retained as a client backup and provided only to the hirer when requested to do so. Any and all data retained can be deleted at any time by request of the hirer.
Consent will be required from the hirer to use image data as outlined above; this consent will account for others being photographed if at a group event. it will be the responsibility of the hirer to communicate with any guests/family/friends and anyone to be present at the event that a photographer/photo booth equipment will be in operation at the event and publicly taking photographs, any objections should be notified to Russell Pro DJ prior to the start of the event and anyone objecting should be advised to refrain from use of the photo booth at the event.
No data collected during the operation of our photo booths will be sold to third party companies or organisations.
Selected images may be used by Russell Pro DJ for promotional purposes with the consent of the hirer, any objection to the use of images for promotional purposes should be notified to Russell Pro DJ.
5. Disclosures of your personal data.
We may need to share your personal data with the parties set out below for the purposes set out in paragraph 4 above.
Service providers acting as processors based in the US who provide IT support, IT backup, data storage, email management and system administration services.
Analytics services which may have servers based in the US – for the purpose of analysing user behaviour.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law.
We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
5.1 International Transfers
A number of our service providers processing your personal data on our behalf have servers based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the EEA.
Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring that either:
we have a specific contract with that processor in a form approved by the European Commission which ensures that service provider gives your personal data the same protection it has in Europe; or
if the provider is based in the US, it is a member of the US Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US.
6. Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
6.1. How long will you use my personal data for?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
You can ask us to delete your data at any time: see Request erasure below for further information.
7. Your Legal Rights
You have the right in certain circumstances to:
Request access to your personal data (commonly known as a “data subject access request”).
This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
7.1. Request correction of the personal data that we hold about you.
This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
7.2. Request erasure of your personal data.
This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
7.3. Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms.
You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
7.4. Request restriction of processing of your personal data.
This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
7.5. Request the transfer of your personal data to you or to a third party.
We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
7.6. No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights).
7.7. What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
8. Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
9. This site and its components are offered for informational purposes only.
This site shall not be responsible or liable for the accuracy, usefulness or availability of any information transmitted or made available via the site and shall not be responsible or liable for any error or omissions in that information.
Russell Pro DJ reserve the right to alter any or all of the above at any time without prior notice.